Legal Administrator - Conveyancing

  • Job Reference: 3927
  • Date Posted: 6 September 2021
  • Recruiter: Martin Pooley Associates
  • Location: London
  • Salary: £30,000 to £32,000
  • Sector: Practice Management, Property (Residential)
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: Martin Pooley
  • Email:

Job Description

Legal Administrator - Conveyancing

The successful candidate will undertake several routine and non-routine administration duties within a busy Residential Property Department.  You will also take on some client care work in support of partners and fee-earners within a busy fast paced legal practice. This is an exciting opportunity for a well organised, reliable person who is looking for a long-term role as an administrator.

On offer is a competitive salary in a firm with a progressive and proactive approach to on-going learning and a friendly, professional working environment.  We are flexible to candidates with remote working requirements.

Key Responsibilities Include


  • File opening/closures – prepare anti money laundering documentation, set up paper files, check ledger balances, process client documents
  • Handling caller and client enquiries
  • Billing – preparing invoices and liaising with accounts team
  • Taking meeting minutes and preparing agendas
  • Requesting and tracking progress of searches with online providers
  • Printing, scanning, copying and filing client documents, correspondence and emails
  • Completing SDLT returns in draft for approval by fee earners
  • Drafting letters, documents, emails, statements, etc
  • Dealing with pre- and post-completion requirements
  • Scheduling and checking of deeds and documentation
  • Completing legal forms and obtaining copy documents from the Land Registry, Local Authorities, etc.
  • Liaising with clients and other interested parties as requested by fee earners
  • Conducting legal research

Person Specification

  • 5 years experience as a Legal Administrator within a conveyancing department
  • Client-facing experience
  • Excellent time management with ability to organise and prioritise work
  • Focused on accuracy and attention to detail with the ability to proof-read
  • Legal research skills
  • Ability to work seamlessly under pressure in a busy deadline driven setting
  • Demonstrate exceptional communication and people skills. 
  • Sound IT skills including working knowledge of Microsoft applications