Legal Secretary - Family Law (Part time - 3 days per week)

  • Job Reference: 3988
  • Date Posted: 28 April 2022
  • Recruiter: Martin Pooley Associates
  • Location: Hertfordshire
  • Salary: £24,000 to £27,000
  • Bonus/Benefits: pro rata
  • Sector: Practice Management
  • Job Type: Permanent
  • Work Hours: Part Time
  • Contact: Martin Pooley
  • Email: martin@martinpooley.co.uk

Job Description

LEGAL SECRETARY - FAMILY LAW

(Part time - 3 days per week)

Overview:

Interesting opportunity for an experienced Legal Secretary to join a highly regarded firm on a part-time basis. You will work as part of the Family team delivering the highest levels of service to clients, providing secretarial and administrative support to 2 lawyers.

Duties

  • Preparing electronic bundles
  • Preparing legal forms (Quantum software)
  • Submitting and retrieving divorce documentation from online court portal
  • Answer the telephone and assist clients with enquiries when the lawyer is not available
  • Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
  • Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
  • Liaise with clients as directed
  • Maintain diaries and make appointments
  • Organise internal and external meetings including meeting room bookings and refreshments
  • Manage outgoing post and emails
  • Maintain internal and client files to ensure they are up-to-date at all times
  • Undertake typing for lawyers
  • Drafting of standard letters and forms for the lawyer’s approval
  • General document management
  • Collate work received from an outsourced typing company including arranging necessary enclosures ready to send out
  • Liaise with the accounts team to ensure timely and accurate accounts administration, to include receiving cheques, entering on file and passing to accounts
  • Input client and potential client contact details into peppermint
  • Undertake administrative tasks such as photocopying and file archiving
  • Create and maintain a tidy and well organised office environment
  • Work as part of a team, assisting with wider secretarial and telephone cover as required.
  • Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
  • Comply, adopt and be familiar with firm policies and procedures

Attributes Required

  • Secretarial experience in a law firm
  • Family Law experience
  • Strong and confident client relationship experience and skills
  • Fast and accurate keyboard skills – 50 wpm minimum
  • Good grasp of grammar and spelling
  • Good written and verbal communication skills
  • Computer literacy in relevant software packages
  • Experience of using a practice/case management system

Job Types: Part-time, Permanent

Salary: £24,000.00-£27,000.00 per year