LEGAL SECRETARY - FAMILY LAW
(Part time - 3 days per week)
Overview:
Interesting opportunity for an experienced Legal Secretary to join a highly regarded firm on a part-time basis. You will work as part of the Family team delivering the highest levels of service to clients, providing secretarial and administrative support to 2 lawyers.
Duties
- Preparing electronic bundles
- Preparing legal forms (Quantum software)
- Submitting and retrieving divorce documentation from online court portal
- Answer the telephone and assist clients with enquiries when the lawyer is not available
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
- Liaise with clients as directed
- Maintain diaries and make appointments
- Organise internal and external meetings including meeting room bookings and refreshments
- Manage outgoing post and emails
- Maintain internal and client files to ensure they are up-to-date at all times
- Undertake typing for lawyers
- Drafting of standard letters and forms for the lawyer’s approval
- General document management
- Collate work received from an outsourced typing company including arranging necessary enclosures ready to send out
- Liaise with the accounts team to ensure timely and accurate accounts administration, to include receiving cheques, entering on file and passing to accounts
- Input client and potential client contact details into peppermint
- Undertake administrative tasks such as photocopying and file archiving
- Create and maintain a tidy and well organised office environment
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures
Attributes Required
- Secretarial experience in a law firm
- Family Law experience
- Strong and confident client relationship experience and skills
- Fast and accurate keyboard skills – 50 wpm minimum
- Good grasp of grammar and spelling
- Good written and verbal communication skills
- Computer literacy in relevant software packages
- Experience of using a practice/case management system
Job Types: Part-time, Permanent
Salary: £24,000.00-£27,000.00 per year